The solicitation will fund one agency to provide services related to an online population-based survey of California adults. Services include developing survey plans, conducting survey development services (e.g., cognitive testing, pilot testing, and English-to-Spanish translation), recruiting participants for an online survey, administering two surveys annually, conducting data monitoring, conducting data cleaning, and developing an annual report based on data from the survey. The goal of the report is to track trends in behaviors, attitudes, and awareness of tobacco use and tobacco policies among California's adult population.

• 23-10033_FundingOpportunityAlert (PDF - 275.89 Kb)

Organizational Type and Conditions

Any public or private entities with a permanent place of business in California or are qualified through the Secretary of State to do business in California are eligible to apply for these funds. Agencies claiming private non-profit status must submit proof of their non-profit status with their Application. Certification from the State of California, Office of Secretary of State, and a letter from the Department of Treasury, Internal Revenue Service (IRS) classifying the agency as a non-profit agency is acceptable proof. Non-profit agencies must certify their eligibility to claim non-profit status.

All agencies submitting proposals must certify whether a conflict of interest exists with any tobacco, e-cigarette, cannabis, or related industries. If a conflict exists, the organization must provide additional clarification and documentation regarding the nature and extent of the Conflict of Interest.

Agencies must also be able to provide a State of California Franchise Tax Board Entity Status Letter to certify that they are in good standing, fiscally stable, and qualified to conduct business with the State of California. 

By submitting a proposal, agencies acknowledge and agree to comply with all terms and conditions in the solicitation. Any costs incurred by those participating at any stages of this solicitation are the sole responsibility of the Proposer and will not be reimbursed by CDPH/CTCP.

Required Experience

The Proposer and/or Subcontractors or Consultants should have a minimum of five (5) years of experience in the following areas:

1. Managing projects with a budget of $500,000 or greater per year;
2. Recruiting survey participants, including at least three (3) years of experience recruiting adults for a probability based online survey panel;
3. Administering a population health survey;
4. Providing high level social behavioral or social psychological (or relevantly similar) qualitative and quantitative research expertise;
5. Performing data analysis for survey data; and
6. Developing and writing reports related to public health topics for local, state, federal, or tribal government.

• 23-10033_Addendum Letter 1 4-21-23 NL (PDF - 224.85 Kb)


• 23-10033 Online California Adult Tobacco Survey (PDF - 342.30 Kb)


• Appendix_1_SampleNonProfitStatusLetter (PDF - 0.62 Mb)


• Appendix_2_ConflictOfInterestCertification (PDF - 0.65 Mb)


• Appendix_3_DetailedScopeOfWork (MS Word Doc - 34.83 Kb)


• Appendix_4_OnlineCATSFall2022Instrument (PDF - 2.22 Mb)


• Appendix_5_RequiredLanguageForDataCollection (PDF - 1.24 Mb)


• Appendix_6_NonMandatoryLetterOfIntent (PDF - 0.66 Mb)


• Appendix_7_TCFORUserInstructions (PDF - 2.94 Mb)


• Appendix_8_BudgetProposal (MS Word Doc - 24.78 Kb)


• Appendix_9_CostProposalAndNarrative (MS Word Doc - 19.75 Kb)


• Appendix_10_InstructionsForAccessingTheOTISApplicantTrainingCourse (PDF - 2.17 Mb)


• Appendix_11_CaliforniaCivilRightsLawsAttachment (PDF - 0.73 Mb)


• Appendix_12_ContractorsConfidentialityStatement (PDF - 0.62 Mb)


• Appendix_13_BiddersDeclarationGSPD-05-105 (PDF - 0.67 Mb)


• Appendix_14_DarfurContractingAct (PDF - 0.82 Mb)


• Appendix_15_NonSmallBusinessSubcontractorPreferenceInstructions (PDF - 0.72 Mb)


• Appendix_16_CommerciallyUsefulFunctionCertification (PDF - 260.67 Kb)


• Appendix_17_FollowOnConsultantContractDisclosure (PDF - 0.63 Mb)

• 23-10033_STD213_StandardAgreement (PDF - 49.75 Kb)


• 23-10033_Exhibit_A_Attachment_I (PDF - 0.72 Mb)


• 23-10033_Exhibit_A_ScopeOfWork (PDF - 96.46 Kb)


• 23-10033_Exhibit_B_Attachment_I (PDF - 0.70 Mb)


• 23-10033_Exhibit_B_BudgetDetailAndPaymentProvisions (PDF - 115.02 Kb)


• 23-10033_Exhibit_C_GeneralTermsAndConditions (PDF - 122.10 Kb)


• 23-10033_Exhibit_D_SpecialTermsAndConditions (PDF - 177.34 Kb)


• 23-10033_Exhibit_E_AdditionalProvisions (PDF - 170.28 Kb)


• 23-10033_Exhibit_F_Resumes (PDF - 84.05 Kb)


• 23-10033_Exhibit_G_ContractorsRelease (PDF - 125.75 Kb)

An optional Zoom Informational Webinar will be held on April 14, 2023, from 11:00 a.m. to 12:30 p.m., PT*. The webinar will provide information about the solicitation along with an overview on how to prepare and submit the application and tips on navigating the Online Tobacco Information System (OTIS). Prospective applicants intending to submit an application are strongly encouraged to participate. The purpose of the webinar is to provide interested parties with an opportunity to ask questions about the preparation and submission of the proposal.

Please Register in advance for this webinar:
https://cdph-ca-gov.zoom.us/webinar/register/WN_Prbh3XAIQyOUqRsB1tM9KQ

After registering, you will receive a confirmation email containing information about joining the webinar.

• 23-10033_Zoom Informational Webinar Registration (PDF - 99.27 Kb)


• Solicitation-Eval 23-10033 - Online CATS Webinar


• 23-10033 Online California Adult Tobacco Survey Q&A (PDF - 193.74 Kb)

Key Dates:

The total amount of the award for a five-year (60-month) contract term will not exceed $2,500,000.00. Funds will not exceed $500,000.00 per year (12 months). Unexpended funds do not carry over from one state fiscal year (FY) to the next FY without prior approval and a contract amendment. The state FY begins July 1 and ends June 30 of the following year.
 

Funding for each FY is subject to annual appropriation of revenues in the California State Budget Act. If full funding does not become available, CDPH will terminate or amend the agreement to reflect reduced funding and reduced deliverables.

Written questions on this solicitation will be accepted through Friday, April 21, 2023, 5:00 PM* by email: (CTCPEvaluation@cdph.ca.gov). Responses will be posted to the https://tcfor.catcp.org/ website on Friday, May 5, 2023*. Verbal questions will not be accepted.

*Dates and times are tentative

• Other Materials
• NewSSO-MFAApplicant (PDF - 0.51 Mb)
• Evaluator Selection and Manage Certification Process Checklist (PDF - 89.43 Kb)
• OTIS Setup Account Process Checklist (PDF - 85.71 Kb)
• TCFOR Process for New Applicants Checklist (PDF - 62.45 Kb)
• TCFOR Process for OTIS Account User Checklist (PDF - 89.50 Kb)
• ProjectDirector-OTISandRoverAccountRequest (MP4 File - 7.79 Mb)
• OnlineCATS_Fall2022_Methodology (PDF - 436.70 Kb)