The purpose of this solicitation is for CDPH/CTCP to solicit proposals and fund one (1) public or nonprofit agency to operate and maintain a statewide tobacco control information and resources clearinghouse. Clearinghouse services primarily target CDPH/CTCP-funded projects in diverse communities throughout California with a need for high quality, linguistically appropriate, and culturally-tailored evidence-based educational materials.

• CG 21-10001 Information Clearinghouse for Tobacco Use Prevention, Funding Alert (PDF - 262.80 Kb)

Eligibility

Organizational Type

- Public or private non-profit entities with an office that is physically located, and has been for at least three (3) years, in the state of California.

- Proposers claiming private non-profit status must submit proof of their non-profit status with their proposal. Either certification from the State of California, Office of Secretary of State, or a letter from the Department of Treasury, Internal Revenue Service classifying the agency as a non-profit agency is acceptable proof. For example, see Appendix 2: Sample Non-Profit Status Letter.

- Agencies which are able to certify that no conflict of interest with tobacco, e-cigarette, cannabis, or related industries exist. See Appendix 3: Certification of No Conflict of Interest with Commercial Tobacco, Electronic Cigarette, or Cannabis Industries. The form can also be downloaded from the Online Tobacco Information System (OTIS). See Part V. Proposal Submission Requirements Section I. Additional Documents for details. \

- State of California agencies other than state universities, colleges, and community colleges are not eligible.

- Local Health Departments, including Local Lead Agency (LLA) tobacco control programs defined pursuant to HSC Section 104440, and County Offices of Education are ineligible for awards under this Solicitation.

Agency Qualifications

- Capacity to serve all CDPH/CTCP-funded projects statewide by operating and maintaining a statewide tobacco control information and resources clearinghouse.

- Demonstrate a strong record of accomplishment and experience in the development and distribution of linguistically and culturally-tailored educational materials in diverse formats including print, digital, and video that are demonstrated to be effective;

- At least five (5) years’ experience developing and maintaining interactive websites; and,

- Staff (and subcontractors if proposed) whose experience and training are well-suited to the purpose and activities of the contract.

Selection Criteria

Each proposal passing Stage One will be evaluated and scored according to the selection criteria by a review committee on a scale of zero to 100 points. The review committee may include representatives of CDPH, other state agencies, and non-scoring subject matter experts. To be eligible for funding, a proposal must receive a score of 75 points or more. However, scoring 75 points or more does not guarantee funding or funding at the level requested. CDPH/CTCP reserves the right to not fund any of the applications received for this Solicitation. Funding decisions may also be made to ensure: no duplication or overlap of efforts with existing CDPH/CTCP-funded projects, adequate representation of the indicators addressed, balanced representation of the types of organizations funded.

• Solicitation CG 21-10001 Information Clearinghouse for Tobacco Use Prevention (PDF - 0.54 Mb)


• Appendix_1_List of CDPH LLAs, CGs, and CTCP Statewide Training Providers (PDF - 0.95 Mb)


• Appendix_2_Sample Non-Profit Status Letter (PDF - 230.89 Kb)


• Appendix_3_Certification of No Conflict of Interest (PDF - 214.89 Kb)


• Appendix_4_TECC Available Educational Materials (PDF - 151.11 Kb)


• Appendix_5_Instructions for Accessing the OTIS Applicant Training Course (PDF - 1.00 Mb)


• Appendix_6_Intervention Activities Sample Wizards (PDF - 0.93 Mb)


• Appendix_7_OTIS Application Instructions (PDF - 1.26 Mb)


• Appendix_8_Communities of Excellence in Tobacco Control (PDF - 3.59 Mb)


• APPENDIX_9_Tell Your Story- Guidelines for Preparing useful Eval Reports (PDF - 3.56 Mb)


• APPENDIX_10_Theory at a Glance-A Guide for Health Promotion Prac. (PDF - 3.75 Mb)


• Appendix_11_Budget Proposal (MS Word Doc - 15.51 Kb)


• Appendix_12_Cost_Proposal_and_Narrative (PDF - 178.94 Kb)


• Appendix_13_CA Civil Rights Laws Attachment (PDF - 41.43 Kb)


• Appendix_14_Preference Programs (PDF - 398.46 Kb)


• Appendix_15_Commercially Useful Function (CUF) Certification (PDF - 266.05 Kb)


• Appendix_16_Non-Small Business Subcontractor Preference Instructions (PDF - 270.76 Kb)

The California Department of Public Health, California Tobacco Control Program intends to award a contract to Education, Training, and Research Associates (ETR) in response to Solicitation CG 21-10001, Information Clearinghouse for Tobacco Use Prevention.

• 21-10001-1-STD 213 Standard Agreement (PDF - 199.68 Kb)


• 21-10001-2-Exhibit A Scope of Work (PDF - 93.96 Kb)


• 21-10001-3-Exhibit B Budget Detail and Payment Provisions (PDF - 202.73 Kb)


• 21-10001-4-Exhibit C GTC April 2017 (PDF - 76.89 Kb)


• 21-10001-5-Exhibit D Special Terms and Conditions (PDF - 351.01 Kb)


• 21-10001-6-Exhibit E Additional Provisions (PDF - 284.94 Kb)


• 21-10001-7-Exhibit F Contractor Release Form (PDF - 243.29 Kb)

• CG 21-10001 Informational Webinar- Friday, December 18, at 10:00 AM PT (PDF - 66.92 Kb)


• Solicitation CG 21-10001_ Q&A (PDF - 117.97 Kb)

*Dates and times are tentative.

**Final Award cannot be made until all appeals have been resolved.

Funding will be available from the California Healthcare, Research, and Prevention Tobacco Act of 2016 (Prop 56) and/or Prop 99, the Tobacco Tax and Health Protection Act of 1988. Up to $14,000,000 is available to fund one (1) project for 60 months for activities required in this contract. Proposals must be for the entire five-year period and shall not exceed $14,000,000. Unexpended funds do not carry over from one state fiscal year to the next fiscal year without prior approval and a contract amendment. The state fiscal year begins July 1 and ends June 30 of the following year. Funding is contingent upon available revenues, appropriation by the Legislature and the Governor, multi-year spending authority, and CDPH/CTCP funding priorities and/or legal administrative limitations. Continued funding for the contract will be dependent upon successful Contractor performance. Performance will be evaluated based on required progress reports.

Written questions on this RFA will be accepted through 5:00 p.m., PT on January 5, 2021*, by email at CTCPCompetitiveGrants@cdph.ca.gov. Responses will be posted to the TCFOR website on January 12, 2021.*

Verbal questions will not be accepted.

*Dates and times are tentative.

• Other Materials
• OTIS_Setup_Account_Process_Checklist (PDF - 72.66 Kb)
• Requesting_a_User_Account_for_OTIS (PDF - 296.87 Kb)
• TCFOR_Process_for_New_Applicants_Checklist (PDF - 62.45 Kb)
• TCFOR_Process_for_OTIS_Account_User_Checklist (PDF - 77.03 Kb)