The purpose of this Solicitation is to request competitive proposals from eligible experienced agencies to conduct a biennial, school-based, probability survey of California youth on tobacco use behaviors and attitudes. Tobacco use behaviors may include, but are not limited to, product use, dependence, susceptibility, access, and secondhand exposure. Surveillance will also include limited attitude, opinion, and co morbid substance use questions, primarily as they relate to patterns and predictors of tobacco use (e.g., flavor perceptions, social norms). Services include: recruiting schools to participate; developing a sampling framework; developing data collection instruments; programming, cognitive testing, pilot testing and administering surveys; data management; data cleaning and weighting; data analysis; creation of the California Youth Tobacco Survey statewide report and county profiles; and disseminating major findings.

California Department of Public Health (CDPH), California Tobacco Prevention Program (CTPP) seeks to contract with an established and accomplished agency to track youth tobacco use behaviors and attitudes in California on a biennial basis. The selected Contractor will conduct two biennial school-based surveys (in 2026 and 2028) in computer/web format to middle and high school (8th, 10th, and 12th grades) students attending public schools in California. The primary goal of this project is to collect data on youth tobacco use, emerging tobacco product use, exposure to secondhand smoke or vapor, susceptibly, access, and co-use of tobacco and other substances among California youth. A secondary goal is to collect data on attitudes, opinions, and co-morbid substance use related to tobacco use.

The successful Contractor will:

•  Develop, in consultation with CDPH/CTPP, a sampling and recruiting plan for the two biennial surveys that include state-wide and county/county grouping estimates;

•  Develop, in consultation with CDPH/CTPP, the California Youth Tobacco Survey survey measures and, where possible, ensure that survey measures are comparable to national youth tobacco surveys as directed by CDPH/CTPP;

•  Recruit schools to participate in and administer the survey;

•  Provide data management and data analysis services;

•  Prepare two (2) detailed reports on key findings from each survey wave as directed by CDPH/CTPP;

•  Prepare brief county-specific biennial reports on current youth tobacco use prevalence, behaviors, and attitudes from each survey wave;

•  Translate and disseminate survey findings to public health, school, and other professional audiences; and

•  Maintain regular and frequent communication with CDPH/CTPP on the progress of the project.

• 24-10147_Funding Opportunity Alert (PDF - 257.24 Kb)

The following entities and organizations are invited to apply for this Solicitation:

1. Organizational Type and Conditions

Any public or private entities with a permanent place of business in California or that are qualified through the Secretary of State to do business in California are eligible to apply for these funds. Agencies claiming private non-profit status must submit proof of their non-profit status with their proposal. Either certification from the State of California, Office of Secretary of State, or a letter from the Department of Treasury, Internal Revenue Service (IRS) classifying the agency as a non-profit agency is acceptable proof.

Agencies must be able to certify that no conflict of interest with commercial tobacco, e-cigarette, cannabis, or related industries exist.

Agencies must also be able to provide a State of California Franchise Tax Board Entity Status Letter to certify that they are in good standing, fiscally stable, and qualified to conduct business with the State of California.

By submitting a proposal, agencies acknowledge and agree to comply with all terms and conditions in the Solicitation. Any costs incurred by those participating at any stages of this Solicitation are the sole responsibility of the Proposer and will not be reimbursed by CDPH/CTPP.

2. Required Experience

Key personnel and/or subcontractors or consultants should collectively demonstrate the following qualifications, with a minimum of five (5) years of experience for each qualification:

•  Managing complex and/or statewide projects with a budget of $1,000,000.00 per year or greater;

•  Developing probability-based sampling frameworks;

• Developing, testing, and administering surveys in a school-based setting, including surveillance of tobacco, alcohol, or other drug use among youth;

• Providing high level social behavioral or social psychological quantitative or qualitative research expertise;

• Programming and administering online surveys using Qualtrics or other commercially available survey software;

•  Managing and performing advanced data analysis for survey data, including data cleaning and weighting, statistical analysis using complex datasets, and interpretating findings;

• Developing and writing detailed reports for government, non-profit, or non?governmental organizations, educational partners, and the lay public.

Proposer key personnel and/or subcontractors or consultants should collectively demonstrate at least three (3) years of experience conducting research or surveillance on youth tobacco use at the local, state, or national levels; this experience must have taken place since 2018.

• EVAL 24-10147_CALIFORNIA TOBACCO PREVENTION PROGRAM CALIFORNIA YOUTH TOBACCO SURVEY (PDF - 484.44 Kb)


• APPENDIX 1_SAMPLE NON-PROFIT STATUS LETTER (PDF - 0.71 Mb)


• APPENDIX 2_CERTIFICATION OF NON-ACCEPTANCE OF TOBACCO FUNDS (PDF - 109.75 Kb)


• APPENDIX 3_NON-MANDATORY LETTER OF INTENT (PDF - 143.81 Kb)


• APPENDIX 4_BUDGET PROPOSAL (PDF - 136.66 Kb)


• APPENDIX 5_BUDGET NARRATIVE (PDF - 100.03 Kb)


• APPENDIX 6_CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT (PDF - 0.74 Mb)


• APPENDIX 7_ADDITIONAL TOBACCO PREVENTION FUNDING (PDF - 0.95 Mb)


• APPENDIX 8_BIDDERS DECLARATION (GSPD-05-105) (PDF - 0.67 Mb)


• APPENDIX 9_DARFUR CONTRACTING ACT (PDF - 1.20 Mb)


• APPENDIX 10_COMMERCIALLY USEFUL FUNCTION (CUF) CERTIFICATION (PDF - 260.69 Kb)


• APPENDIX 11_DISABLED VETERAN BUSINESS ENTERPRISE DECLARATION (DGS PD 843) (PDF - 0.98 Mb)


• APPENDIX 12_NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE INSTRUCTIONS (PDF - 1.33 Mb)


• APPENDIX 13_GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE & FACTSHEET (STD 1000) (PDF - 215.96 Kb)


• APPENDIX 14_INSTRUCTIONS FOR ACCESSING THE OTIS APPLICANT TRAINING COURSE (PDF - 1.92 Mb)


• APPENDIX 15_TOBACCO CONTROL FUNDING OPPORTUNITIES AND RESOURCES (TCFOR) USER INSTRUCTIONS (PDF - 1.19 Mb)


• APPENDIX 16_FOLLOW-ON CONSULTANT CONTRACT DISCLOSURE (PDF - 0.79 Mb)

• STD 213_ STANDARD AGREEMENT (PDF - 49.85 Kb)


• EXHIBIT A_SCOPE OF WORK (PDF - 121.41 Kb)


• EXHIBIT A ATTACHMENT I_DETAILED SCOPE OF WORK (PDF - 141.05 Kb)


• EXHIBIT B_BUDGET DETAIL AND PAYMENT PROVISIONS (PDF - 114.03 Kb)


• EXHIBIT D_SPECIAL TERMS AND CONDITIONS (PDF - 181.82 Kb)


• EXHIBIT E_ADDITIONAL PROVISIONS (PDF - 134.47 Kb)


• EXHIBIT F_CONTRACTOR'S RELEASE (PDF - 125.61 Kb)

Optional Informational Webinar will be held on Tuesday, August 6, 2024 from 10:00 AM to 11:30 AM PT*. Those intending to submit a proposal are strongly encouraged to participate. The purpose of the Informational Webinar is to provide interested parties with more information about the preparation and submission of the proposal.

Please register in advance for this webinar: https://cdph-ca-gov.zoom.us/webinar/register/WN_dGwBBjJoTOC4drN8wiVoNg

*Dates and times are tentative.

• EVAL 24 10147 Informational Webinar Recording


• EVAL 24-10147 Informational Webinar PPT Slides (PDF - 5.93 Mb)


• EVAL 24-10147 CYTS_Q&A (PDF - 165.37 Kb)

*CDPH reserves the right to amend dates at any time during the Solicitation process.

** Final Awards cannot be made until all appeals have been resolved

It is anticipated that up to $4,000,000.00 is available to fund the activities required for the contract term. Proposals must be for the entire 51-month period. The actual contract award may be lower than the anticipated available funding. Funding is contingent upon available revenues, appropriation by the Legislature and the Governor, multi-year spending authority, and CDPH funding priorities and/or legal or administrative limitations.

For technical assistance regarding the use of the TCFOR or Online Tobacco Information System (OTIS) websites, please email CTPP-KMU@cdph.ca.gov.

For all questions regarding this solicitation, including clarification on materials, instructions, or requirements, please email CTPPEvaluation@cdph.ca.gov. Please include “CDPH/CTPP Solicitation EVAL 24-10147” in the subject line. All questions regarding this solicitation must be submitted by Friday, August 9, 2024, 5:00 PM*. Responses will be posted to TCFOR by Thursday, August 15, 2024*.

*Dates and times are tentative.

• Other Materials
• OTIS Setup Account Process Checklist (PDF - 85.71 Kb)
• TCFOR Process for New Applicants Checklist (PDF - 62.45 Kb)
• TCFOR Process for OTIS Account User Checklist (PDF - 89.50 Kb)
• New SSO-MFA Applicant (PDF - 0.51 Mb)