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CG 16-10064 California Tobacco Control I-Clearinghouse

Closed (2016-06-06)

New -The California Department of Public Health intends to award a contract to Education Training and Research Associates in response to CTCP Solicitation 16-10064, California Tobacco Control I-Clearinghouse.

Purpose

Through this solicitation, the California Department of Public Health (CDPH), California Tobacco Control Program (CTCP), is seeking one qualified public or private nonprofit agency to operate and maintain a statewide California Tobacco Control I-Clearinghouse to manage tobacco control information in a timely, efficient manner that is highly accessible to CTCP contractors working on tobacco control issues in California and others engaged in tobacco control work in California.

Services will consist of, but are not limited to: 1) website with capabilities for downloading materials, creation of educational materials, and ordering of no-cost materials; 2) educational materials development technical assistance; 3) quit kit and smoke-free home kit order fulfillment and bulk distribution of educational materials; and 4) educational materials management and coordination with local, state, and national partners.

CTCP will fund a single public or private nonprofit agency to operate and maintain a statewide tobacco control information and resources clearinghouse. Applicants must demonstrate that Primary staff has materials development, design, publication, fulfillment, bulk distribution, materials management, and information technology capabilities.

CTCP intends to make a single contract award to the most qualified applicant complying with the provisions of this solicitation

General Updates

Funding Alert

CTCP 16-10064, California Tobacco Control I-Clearinghouse Funding Alert (PDF - 45.38 Kb)

Application Information

Solicitation 16-10064 (PDF - 314.61 Kb)
Appendix 1(A) List of CDPH-CTCP Local Lead Agencies (PDF - 184.74 Kb)
Appendix 1(B) List of CDPH-CTCP Grantees, Statewide, STAKE, Evaluation and Media Contractors (PDF - 169.22 Kb)
Appendix 2 Sample Non-Profit Status Letter (PDF - 33.26 Kb)
Appendix 3 Certification of Non-Acceptance of Tobacco Funds (PDF - 11.46 Kb)
Appendix 4 CTCP Program Letter (PL) 12-01 ACM and BMM Guidelines (PDF - 177.52 Kb)
Appendix 5 CTCP Program Letter (PL) 12-03 Allowed Policy Activities (PDF - 113.12 Kb)
Appendix 6 Mandatory Letter of Intent (PDF - 15.67 Kb)
Appendix 7 TCFOR User Instructions (PDF - 0.94 Mb)
Appendix 8 Available Educational Materials (PDF - 50.51 Kb)
Appendix 9 Instructions for Accessing the OTIS Training Course (PDF - 227.55 Kb)
Appendix 10 Tell Your Story Guidelines for Preparing A Complete, High Quality Final Evaluation Report (PDF - 0.82 Mb)
Appendix 11 Theory at a Glance A Guide for Health Promotion Practice National Cancer Institute (PDF - 2.96 Mb)
Appendix 12 Budget Justification Instructions (PDF - 97.32 Kb)
Appendix 13 Comparable State Civil Service Classifications (PDF - 24.19 Kb)

Contract Documents

Meetings/Training

Eligibility & Selection

Eligibility

1. Any public or private non-profit agency is eligible to apply for this contract to operate and maintain a clearinghouse and resource center. The agency must be based in California or have an established (i.e operated in the State for 2 years or more) satellite office. Only one application may be submitted per organization/organization unit. For applicants claiming private non-profit status, either a certification from the State of California, Office of Secretary State, a letter from the Department of the Treasury, Internal Revenue Service (IRS), or other documentation from a state regulatory oversight agency classifying the administrative agency as a public or private non-profit must be included with the submission of the application. A sample State of California Secretary of State, Statement of Information form and a sample letter from the IRS are provided in the Application Information section, Appendices. Applications from public organizations (e.g., city, county, and universities) are not required to submit documentation to certify non-profit status.

Pursuant to H&S Code Section 104440, local lead agencies (LLAs) are ineligible for awards under the competitive grants program unless the LLA is a participant within a consortium of community-based organizations or non-profit agencies. Consortium members must be represented in the scope of work and budget in approximately equal proportions. Ineligible applications will not be reviewed.

2. State of California agencies other than state universities, colleges, and community colleges are not eligible.

3. Any agency that receives funding from, or has an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company, during the term of the contract, is not eligible for funding under this solicitation. Agency certification to this effect is required at the time the application is submitted.

4. To avoid any real or apparent conflict of interest on the part of the proposed Contractor or any of its proposed subcontractors, or employees, officers and directors of the applicant or its proposed subcontractors, Agency certification to this effect is required at the time the application is submitted.

5. With regard to universities or colleges, the Principal Investigator (PI) of the university or college must certify that he/she or any of the investigators associated with the contract (either paid, voluntary, or in kind) have not received funding from nor had an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company within the last five (5) years prior to the start date of the contract period. In addition, the PI of the university or college must certify that he/she or any of the investigators associated with this contract will not accept funding from, nor have an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company during the term of the contract with CTCP. Acceptance of such funds during the term of the contract is grounds for termination. The PI’s certification to this effect is required at the time the application is submitted.

Selection Criteria

Each application that complies with the administrative requirements and completeness will be evaluated and scored according to the selection criteria by a review committee on a scale of 0 to 100 points. The voting members used in the selection process shall be from the agency awarding the contract (CDPH). To be eligible for funding, an application must receive a score of 75 points or more. However, scoring 75 or more does not guarantee funding or funding at the level requested.

CTCP reserves the right to not fund any of the applications received for this solicitation.

Solicitation Release Date	April 20, 2016
OTIS Open for Application Input	April 20, 2016
Solicitation Informational Webinar	April 25, 2016, 10:00 AM - 12:00 PM, PST
Last Day to Submit Questions	April 29,2016, 12:00 PM, PST
Mandatory Letter of Intent Due Date	May 09, 2016, 5:00 PM. PST
Application Due Date	June 06, 2016, 5:00 PM PST
Notice of Award	July 15, 2016
Appeals Due	July 21, 2016
Appeals Hearing	July 25, 2016
Appeals Decisions Announced (tentative)	July 26, 2016
Contract Start date	January 1, 2017
Contract End Date	June 30, 2021