CG 10-10046 California Tobacco Control I-Clearinghouse

ETR Associates, Inc.

The California Department of Public Health (CDPH), California Tobacco Control Program (CTCP), through this Request for Proposals (RFP) is seeking one qualified public or private nonprofit agency to operate and maintain a statewide California Tobacco Control I-Clearinghouse (CTCIC) to manage tobacco control information in a timely, efficient manner that is very accessible to not only CTCP contractors working on tobacco control issues in California, but also other advocates across the nation.

Services will consist of, but are not limited to:  1) a reference and lending library, 2) a subject matter expert and training linkage network, 3) access to production facilities including printing, publication and distribution services, and 4) coordination of a systematic flow of information sharing between local, state, and national agencies.

CTCP is seeking a Primary Agency with a highly-qualified staff and strong information technology, production, distribution, and library/information management skills.  The Primary Agency will collect, analyze, process, synthesize, prepare, promote, and disseminate current prevention, intervention, and related literature on tobacco and other cross-cutting issues to a wide array of customers.

The target audience for these services is primarily agencies in California receiving funds for tobacco-use prevention education; the secondary audience is other state and national agencies and institutions.

CTCP intends to make a single contract award to the most qualified proposer complying with the provisions of this RFP.
 

• Funding Opportunity Alert RFP CTCP 10-10046 I-Clearinghouse (PDF - 79.59 Kb)

• Section I: Purpose and Goals (PDF - 83.28 Kb)
• Section II: Work Statement (PDF - 333.56 Kb)
• Section III: Application - Proposal Requirements and Instructions (PDF - 0.55 Mb)
• Section IV: General Application - Proposal Instructions (PDF - 0.52 Mb)
• Section V: Administrative and Program Requirements (PDF - 113.97 Kb)
• Section VI: Program Priorities Overview (PDF - 81.21 Kb)
• Section VII: Attachment - Certification of Non-Acceptance of Tobacco Funds (PDF - 129.08 Kb)
• Section VIII: Attachment - Conflict of Interest Compliance Certificate (PDF - 72.19 Kb)
• 1. Appendix: Comparable State Civil Service Classifications (PDF - 71.80 Kb)
• 2. Appendix: Computer Hardware and Software Minimum Specifications (PDF - 175.70 Kb)
• 3. Appendix: Moratorium Related to Promotional Items Distributed by CDPH - Updated Interim Guidelines on Use of Promotional Items (PDF - 114.47 Kb)
• 4. Appendix: Sample Internal Revenue Service Letter (PDF - 77.44 Kb)
• 5. Appendix: Sample Secretary of State, Statement of Information (PDF - 2.94 Mb)
• 6. Appendix: Travel Reimbursement Information (PDF - 133.07 Kb)
• 7. Appendix: Contract Uniformity (PDF - 72.97 Kb)
• 8. Appendix: Information Privacy and Security Requirements (PDF - 169.75 Kb)
• 9. Appendix: Evaluation Design (PDF - 128.17 Kb)

• Exhibit A: Scope of Work (To be provided to awardee at negotiations) (PDF - 27.79 Kb)


• Exhibit B: Budget Detail and Payment Provisions (To be provided to awardee at negotiations) (PDF - 39.10 Kb)


• Exhibit C: General Terms and Conditions (PDF - 42.54 Kb)


• Exhibit D(C) (PDF - 151.09 Kb)


• Exhibit E: Additional Provisions (To be provided to awardee at negotiations) (PDF - 27.11 Kb)


• Exhibit F: Contractor Release (PDF - 98.72 Kb)


• Exhibit G: Travel Reimbursement Information (PDF - 131.19 Kb)


• Exhibit H: Information Privacy and Security Requirements (PDF - 167.54 Kb)


• Standard Agreement STD 213 (PDF - 130.31 Kb)

• July 8, 2010 Information Meeting Log-in Instructions (PDF - 2.29 Mb)


• Information Meeting Powerpoint - posted 7/9/10 (PDF - 0.79 Mb)

Eligibility
1.  Any public or private non-profit agency is eligible to apply for this contract to operate and maintain a clearinghouse and resource center.  Only one application may be submitted per organization/organization unit.  For applicants claiming private non-profit status, either a certification from the State of California, Office of Secretary State, a letter from the Department of the Treasury, Internal Revenue Service (IRS), or other documentation from a state regulatory oversight agency classifying the administrative agency as a public or private non-profit must be included with the submission of the application.   A sample State of California Secretary of State, Statement of Information form and a sample letter from the IRS are provided in the Appendices section of TCFOR.   Applications from public organizations (e.g., city, county, and universities) are not required to submit documentation to certify non-profit status.  

Pursuant to H&S Code Section 104440, local lead agencies (LLAs) are ineligible for awards under the competitive grants program unless the LLA is a participant within a consortium of community-based organizations or non-profit agencies. Consortium members must be represented in the scope of work and budget in approximately equal proportions. Ineligible applications will not be reviewed.

2. State of California agencies other than state universities, colleges, and community colleges are not eligible.

3. Any agency that receives funding from, or has an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company, during the term of the contract, is not eligible for funding under this RFP.  Agency certification to this effect is required at the time the proposal is submitted. 

4.  To avoid any real or apparent conflict of interest on the part of the proposed Contractor or any of its proposed subcontractors, or employees, officers and directors of the proposer or its proposed subcontractors, Agency certification to this effect is required at the time the proposal is submitted.

5.  With regard to universities or colleges, the Principal Investigator (PI) of the university or college must certify that he/she or any of the investigators associated with the contract (either paid, voluntary, or in kind) have not received funding from nor had an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company within the last five (5) years prior to the start date of the contract period.  In addition, the PI of the university or college must certify that he/she or any of the investigators associated with this contract will not accept funding from, nor have an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company during the term of the contract with CTCP.  Acceptance of such funds during the term of the contract is grounds for termination.  The PI’s certification to this effect is required at the time the proposal is submitted.

Selection Criteria
Each proposal that complies with the mandatory requirements will be evaluated and scored by CTCP staff and one or more external peer reviewers.  Each proposal will be scored on a scale of 0 to 100 points and will receive a final group consensus score.  Proposals receiving a final group consensus score of 75 points or more will be considered for funding.  However, receiving a final group consensus score totaling 75 points or more will not guarantee funding or funding at the level requested in the proposal.

7/1/10       Release of RFP
7/7/10       Webinar access test session, 1:00 p.m.-3:00 p.m., Pacific Time
7/8/10       Information teleconference/webinar meeting 9:00 a.m.-12 p.m., Pacific Time
7/12/10     First Day to Request to Apply in OTIS
7/12/10     OTIS Opened for Proposal Input
8/10/10     Last Day to Request to Apply
8/12/10     Proposals Due No Later than 5:00 p.m., PT
9/14/10     Notification of award decision
9/21/10     Appeals due by 5:00 p.m., PT
9/27/10     Appeal hearings (*Updated date)
9/30/10     Appeal decisions announced (tentative)
11/1/10     Contract term begins
10/31/13   Contract term ends
 

Approximately $4,000,000 will be available from the Proposition 99 Tobacco Tax and Health Protection Act of 1988 for a 36 month contract period.   Funding is contingent upon available revenues in the Governor’s Budget for fiscal year 2010-11 and subsequent fiscal years.

• Funding Opportunities Website Instructions (PDF)
• Other Materials
• OTIS Evaluation Guide (PDF - 5.07 Mb)
• Tell Your Story: Guidelines for Preparing a Complete High Quality Evaluation Report (PDF - 0.85 Mb)
• Communities of Excellence in Tobacco Control, Module 4 (PDF - 1.43 Mb)
• OTIS User Guide and OTIS Training Modules (Available within the OTIS System - UN/PW required)
• Policy Section, CTCP Administrative and Policy Manual (PDF - 1.13 Mb)
• Requesting a New User Account for OTIS (PDF - 0.88 Mb)