CG 10-95121 Statewide Youth and Young Adult Advocacy, Training and Technical Assistance.

California Youth Advocacy Network (CYAN)

Award a single contract to operate and maintain a youth and young adult project to provide tobacco-related advocacy, educational materials and technical assistance (TA) and training.  The recipients of these services are California Tobacco Control Program (CTCP) funded agencies (local health departments, community-based organizations, and other statewide training and technical assistance agencies) who operate tobacco control-related projects throughout California.

09/16/09 - Addendum 2 has been posted

Request to Apply is now closed 
Applications are due 9/18/09 by 5:00 PST

• CTCP 10-95121 Funding Alert (PDF - 431.02 Kb)

• Addendum 1 (PDF - 72.82 Kb)
• Addendum 2 (PDF - 492.68 Kb)
• Section I: Purpose and Goals (PDF - 98.06 Kb)
• Section II: Work Statement (PDF - 150.21 Kb)
• Section III: Application/Proposal Requirements and Instructions (PDF - 0.62 Mb)
• Section IV: General Application/Proposal Information (PDF - 431.00 Kb)
• Section V: Administrative and Program Requirements (PDF - 98.69 Kb)
• Section VI: Program Priorities Overview (PDF - 80.88 Kb)
• Section VII: Certification of Non-Acceptance of Tobacco Funding (PDF - 71.99 Kb)
• 1. Appendix: Comparable State Civil Service Classifications (PDF - 17.81 Kb)
• 2. Appendix: Computer Hardware/Software Minimum Specifications (PDF - 94.67 Kb)
• 3. Appendix: Evaluation Design: Determining the Plan Type for Each Objective (PDF - 86.55 Kb)
• 4. Appendix: Moratorium Related to Promotional Items Distributed by the CA Dept. of Public Health: Updated Interim Guideline on Use of Promotional Items (PDF - 80.73 Kb)
• 5. Appendix: Sample Internal Revenue Service Letter (PDF - 22.41 Kb)
• 6. Appendix: Sample Secretary of State, Statement of Information (PDF - 477.25 Kb)
• 7. Appendix: Travel Reimbursement Information (PDF - 30.03 Kb)

• Grant Agreement Form (CDPH 1229) (Draft) (PDF - 117.52 Kb)


• Exhibit A: Scope of Work (To be provided to awardee at negotiation) (PDF - 7.49 Kb)


• Exhibit B: Budget Detail and Payment Provisions (To be provided to awardee at negotiation) (PDF - 8.00 Kb)


• Exhibit C: General Terms and Conditions (GTC307 and CCC307 Certification) (PDF - 11.44 Kb)


• Exhibit D(S): Special Terms and Conditions (PDF - 176.61 Kb)


• Exhibit E: Additional Provisions (To be provided to awardee at negotiation) (PDF - 7.48 Kb)

• Avaya Information Meeting & On-line Application Training (PDF - 508.75 Kb)


• Information Meeting Powerpoint Slides (PDF - 112.97 Kb)


• Request to Apply Powerpoint - Information Meeting (PDF - 0.65 Mb)

Eligibility

1.  Any public or private non-profit agency is eligible to apply.  Proposers may include, but are not limited to, hospitals, community clinics, local health departments, voluntary health organizations, Indian tribes, colleges and universities, county offices of education, school districts, health maintenance organizations, professional health associations, and professional health education associations.  Pursuant to H&S Code Section 104440, local lead agencies (LLAs) are ineligible for awards under the competitive grants program unless the LLA is a participant within a consortium of community-based organizations or non-profit agencies.
2. State of California agencies other than state universities, colleges, and community colleges are not eligible.
3. Any agency that receives funding from, or has an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company, during the term of the contract, is not eligible for funding under this RFP.  Agency certification to this effect is required at the time the proposal is submitted. With regard to universities or colleges, the Principal Investigator (PI) of the university or college must certify that he/she or any of the investigators associated with the contract (either paid, voluntary, or in kind) have not received funding from nor had an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company within the last five (5) years prior to the start date of the contract period.  In addition, the PI of the university or college must certify that he/she or any of the investigators associated with this contract will not accept funding from, nor have an affiliation or contractual relationship with a tobacco company, any of its subsidiaries, or parent company during the term of the contract with CTCP.  Acceptance of such funds during the term of the contract is grounds for termination.  The PI’s certification to this effect is required at the time the proposal is submitted.

Selection Criteria 

 Each proposal that complies with the mandatory requirements will be evaluated and scored by CTCP staff and one or more external peer reviewers.  Each proposal will be scored on a scale of 0 to 100 points and will receive a final group consensus score.  Proposals receiving a final group consensus score of 75 points or more will be considered for funding.  However, receiving a final group consensus score totaling 75 points or more will not guarantee funding or funding at the level requested in the proposal.
The maximum point value for each proposal section is:
35  Points - Applicant/Proposer Capability Section
40 Points – SOW, Evaluation, and Narrative Summary
25 Points – Budget and Budget Justification

7/31/09        Release of RFP
8/17/09        Webinar access test session 10 a.m. – 12 p.m. PST
8/18/09        Information teleconference/webinar meeting 10 a.m. – 12 p.m. PST
8/19/09        First Day to Request to Apply
8/19/09        OTIS Opened for Proposal Input
9/16/09        Last Day to Request to Apply
9/18/09        Proposals due no later than 5 p.m. PST
10/12/09      Notification of award decision
TBD              Contract negotiations begin
10/19/09      Appeals due by 5 p.m. PST
10/26/09      Appeal hearings
10/27/09      Appeal Decisions announced (Tentative)
7/1/10           Contract term begins
6/30/13        Contract term ends

Approximately $1.5 million are expected to be available for this RFP.  Award amounts are contingent upon the use of multi?year spending authority and available revenues.  Funding is contingent upon available revenues and appropriation by the Legislature and the Governor.  CTCP reserves the right to negotiate additional work that is consistent with the work components identified in Section II: Work Statement of this RFP and to increase the award by $750,000 for a total award amount of $2.25 million, should additional funding become available. 

• Funding Opportunities Website Instructions (PDF)
• Other Materials
• Policy Section, CTCP Administrative and Policy Manual (PDF - 1.13 Mb)
• OTIS Evaluation Guide (PDF - 5.07 Mb)
• Tell Your Story: Guidelines for Preparing a Complete High Quality Evaluation Report (PDF - 0.85 Mb)
• Communities of Excellence in Tobacco Control, Module 4 (PDF - 1.43 Mb)
• OTIS User Guide – (Available within the OTIS system – UN/PW required)